{
  "slug": "record-a-pm-service",
  "title": "How to Record a Preventive Maintenance Service in Blue Collar Parts",
  "description": "How the PM form works in Blue Collar Parts for trucks, generators, and marine diesel engines: answering items, readings and notes, reviewing each system, and filing the service record.",
  "track": "product",
  "kind": "article",
  "status": "available",
  "isRegulatoryAdjacent": false,
  "publishedAt": "2026-10-18",
  "cfr": [],
  "related": [
    "start-a-service-event",
    "send-a-record-to-your-customer",
    "semi-truck-preventive-maintenance-checklist",
    "diesel-generator-maintenance-checklist",
    "marine-diesel-engine-maintenance-checklist"
  ],
  "topics": [],
  "nextStep": null,
  "sources": {
    "citations": [],
    "reviewed": "2026-10-18",
    "reviewedEdition": null,
    "reviewedText": "Reviewed 2026-10-18"
  },
  "url": "https://shopbluecollarparts.com/kb/record-a-pm-service",
  "markdownUrl": "https://shopbluecollarparts.com/kb/record-a-pm-service.md",
  "body": "**When you start a preventive maintenance service event, Blue Collar Parts opens the PM form for that kind of equipment and walks you through it one system at a time.** What you record becomes the record your customer receives.\n\n## Which form opens\n\nThe form follows the asset type:\n\n| Asset type | Form | Systems it covers |\n|---|---|---|\n| Truck | Over-the-Road Truck PM Inspection | [Semi truck PM checklist](/kb/semi-truck-preventive-maintenance-checklist) |\n| Generator | Diesel Power Generation PM Inspection | [Diesel generator PM checklist](/kb/diesel-generator-maintenance-checklist) |\n| Marine | Marine Diesel Propulsion PM Inspection | [Marine diesel PM checklist](/kb/marine-diesel-engine-maintenance-checklist) |\n\nTrailers have no dedicated PM form yet; you choose the form you are working to when you start the service event.\n\nThese are preventive-maintenance forms. They are not an inspection under 49 CFR 396.17 and not a basis for an out-of-service decision. See [PM inspection vs. DOT inspection](/kb/pm-inspection-vs-dot-inspection).\n\n## Work through the form\n\n1. Each item takes **PASS**, **FAIL**, or **N/A**. On a keyboard, **1**, **2**, and **3** answer, and **J** and **K** move between items.\n2. Add a **READING** where a measurement settled the result, and a **NOTE** where the customer or the next technician needs context.\n3. **UNDO LAST** reverses your last answer.\n4. At the end of each system, review it and press **EDIT** to change an answer or **CONFIRM** to move on.\n\nYour answers save on the device as you go. If you lose signal, the status shows **OFFLINE · SAVED ON DEVICE** and the work waits for the connection.\n\n## File the service record\n\nWhen every item is answered, press **FILE SERVICE RECORD**.\n\n1. Fill in the details for the visit: the unit or vessel identifier, the meter reading (odometer or engine hours), the engine details, the date, and the technician. On a repeat visit, details already on record are filled in under **Already on record**; use **Edit details** to change them.\n2. Optionally add **Work performed** and **Technician notes**.\n3. Tick the acknowledgement that this is a preventive-maintenance service record.\n4. Under **And then**, you can tick **Mark this work complete** now, and choose a **Next service** date, or leave both for later. Marking work complete cannot be undone.\n5. Press the button, which reads **FILE SERVICE RECORD**, **FILE AND COMPLETE**, **FILE AND SCHEDULE**, or **FILE, COMPLETE AND SCHEDULE** depending on your choices.\n\nNext: [send the record to your customer](/kb/send-a-record-to-your-customer). For the write-up habits that make the record worth reading, see [complaint, cause, correction](/kb/complaint-cause-correction).\n\n*Links into the app open your account. If you are not signed in, you will be asked to sign in first.*",
  "license": "CC BY 4.0",
  "licenseUrl": "https://creativecommons.org/licenses/by/4.0/"
}